Nepalese Hiring Guidelines, simplified

There are strict rules and guidelines in hiring Nepalese for overseas employment. Government of Nepal’s implementing administrative body which carries out these rules is the Department of Foreign Employment. Regulation requires that any recruitment activity in Nepal intended for overseas employment must pass through the “approval” of the Department of Foreign Employment. Without its approval, any overseas recruitment here in Nepal shall be illegal.

STEP 1- JOB ORDER PREPARATION

This is a standard set of documents comprising of the following:

A) Recruitment Service Agreement

Used synonymous with the term Memorandum of Agreement, this document stipulates the working terms and conditions between the Employer and Omega Power Minds Pvt. Ltd.

B) Demand Letter

Used synonymous with the terms Job Order and Demand Letter, this document summarizes among other things, the positions, quantity required, qualification, salary offer and employment terms and conditions proposed by the Employer.

C) Power of Attorney

This document gives authority to Omega Power Minds Pvt. Ltd. for recruitment on behalf of the overseas Employer. In other words, the employers give our company the power of attorney to act / recruit to make recruitment of the manpower the employer needs to hire from Nepal.

D) Guarantee Letter

This letter where Employers guarantee that the worker(s) will not be asked to work in the company other than the specified one in the Demand Letter and will not be sent out of the promised country even if the company is multinational and also the assurances of safety and security of female workers.

E) Standard Employment Contract

This is the Employment Contract that stipulates all terms and conditions including but not limited to Salary, overtime-pay, medical and health insurance, vacation leaves among other things.

F) Attachments

Aside from the four documents just mentioned above, the following additional documents are required:

1. Photocopy of the Employer’s Passport

2. Copy of Business License of the Employing Company.

3. Copy of Recruiting License of Omega Power Minds Pvt. Ltd. issued by Government of Nepal.

STEP 2- JOB ORDER VERIFICATION

This process entails the employer to hand carry all the job order mentioned in the above points and present them to the Embassy of Nepal in their country (after attested from respective Chamber of Commerce and Industry), care of our resident First Secretary / Labor Attache, nearest to the Employer’s intended job site.

STEP 3- JOB ORDER ACCREDITATION

Since all the verification process is now completely done online, the last thing the employer needs to upload the original "Verified Job Order" to our Nepalese Embassy on FEMIS based on that Department of Foreign Employment (DOFE) starts the final per-approval process. Once accredited, JOB ORDER shall become registered with Department of Foreign Employment(DOFE) and all formal recruitment activities and eventual deployment of selected candidates shall be out from this point onwards.

STEP 4- INTERVIEW 

After per-approval, we eventually start the interview session within 7 working day and select the candidates according to their skills and with full transparency.